A/P Specialist
Lightbox

Job Info

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Position Overview:
The Accounts Payable Specialist will report to the Director, Accounting Operations and they will be part of the Accounting Operations team. The preferred candidate will have 5+ years of accounts payable and travel expense (T&E) experience. They will also have strong communication, organizational and interpersonal skills, along with Excel knowledge and Windows based computer skills. The successful candidate will be a motivated self-starter and detailed oriented, with the ability to prioritize work in order to meet tight deadlines.

What you will do and achieve:

• Process payables in an accurate and timely manner, including ensuring appropriate invoice approval, general ledger account and related dimension (e.g., department, etc.) coding
• Research and resolve invoice discrepancies
• Prepare weekly A/P trial balances, select invoices due to be paid, process check runs, ACHs and wires
• Review statements submitted by vendors to assure receipt of their invoices
• Review and process Concur travel expense (T&E) reports
• Research and resolve vendor issues
• Gather required documentation to set up new vendors and update vendor master records
• Complete 1099 reporting tasks and issue 1099s
• Prepare and provide information to support audits
• Ensure compliance with internal controls
• Perform ad hoc projects and analysis
• This is a non-exempt position ranging from $40K to $55K base salary plus bonus based on a 40-hour work week

Who you are:
Education:

• College degree preferred but not required

Experience:

• 5+ years of accounts payable experience
• Experience with travel expense management software (SAP Concur preferred)
• Experience with financial accounting systems (Sage Intacct preferred)

Key Knowledge & Skills:

• Ability to understand and follow procedure documentation / business communication
• Strong excel skills
• Excellent documentation skills

Core Competencies:

• Team player
• Excellent math aptitude and attention to detail
• Organized
• Ability to prioritize, multi-task and ensure deadlines are met in a fast-paced, changing environment
• Ability to work independently and as part of a team
• Strong oral and written communication skills to interface with all levels of the organization and with third-parties (vendors, auditors, consultants)

Other Desirable Attributes:

• Experience with invoices in foreign currency is a plus

Physical Requirements

• Lifting up to 10 lbs., Sitting for extended, continuous periods of time, Communicating via telephone

LightBox's Diversity Commitment:
LightBox is fully committed to employing a diverse workforce and creating an inclusive work environment that embraces everyone's unique contributions, experiences, and values. We believe in unity in diversity and offer a collaborative work environment that encourages creativity, initiative and professional growth and provides a competitive salary and benefits package. We are better together when we support, recognize, and embrace our differences.

This job description is a general listing of the required tasks and expectations of the position and in no way implies that the duties listed above are the employee's only responsibilities. The employee is expected to perform other tasks, responsibilities and training as instructed by their supervisors. Duties and responsibilities may change at any time with or without notice.

This position may require additional hours outside of the standard work schedule including occasional holiday, evening and/or weekend hours in order to meet deadlines or to accommodate customers.

LightBox and all its holding companies are an equal opportunity/affirmative action employer. It is the policy of the LightBox and its holding companies to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, disability, or veteran status.

NO TELEPHONE CALLS OR AGENCY SOLICITATION PLEASE.

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